Studying people who’ve built empires off of their writing and content, you’ll notice most didn’t start off as writers. If you look at their background, many admit to making mistakes while they taught themselves how to write and communicate in a strong way. Knowing a few writing tips for great copywriting can make your ideas stand out, which you can translate to your blog posts, welcome email, other email, website and social media.
Each time you communicate with your audience, you have an opportunity to build your brand and, as noted entrepreneur Seth Godin says, be remarkable. That sounds like a lot, but there are some strategies you can apply to quickly improve and we’re here to help.
Read on for 10 quick tips that can immediately make your writing more powerful. We’ve also included links to people we’ve found who have the strongest online voices, so we can all learn from them.
1. Tailor your voice to your audience
The best writers write to their audience. To tailor your message, pick a persona: an imaginary or even real person you can write to. This is key for great copywriting.
If you know that your audience is 55-year-old entrepreneurs, it’s much easier to develop a voice that’s persuasive. You’ll probably be more sensitive to explaining technology, and even increase the size of your type, which will make you stand out to this crowd.
A useful tip is to do this by actually talking out loud while typing. Think of your audience and start speaking out loud to them as you type. Pretend your next post or email is just an elevator pitch you’re giving out loud.
Not only is this helpful to check how well your words flow, but if you write what you’re saying out loud it’s going to come out natural, engaging, and geared toward an audience.
When you’re in this stage of writing your first draft, don’t overthink it and let the personality flow. Focus on letting the ideas come out and tighten your points when you go through it a second time.
2. Write to your medium
The way you cater your voice depends on the medium you choose — email, blog, course, social, etc. To your actual subscribers, being more personal makes sense, but in a blog post, less so.
For email specifically, according to research from Inc:
78% of people said email etiquette affected their ability to engage with a stranger
60% of people agree that brevity is most acceptable in emails
60% of people believe humor is acceptable in emails
70% find excessive punctuation unacceptable in emails
Observe and follow the influencers in the medium your audience is in to get a heads up on what works.
3. Write often and get more feedback
This goes without saying, but the more you write, the better you’ll be. It’s like working out, the more you practice the more you’ll be able to write harder, better, faster, and stronger.
While you might see writing out there that’s amazing, remember everyone started somewhere. The better way is to write something rather than nothing. You can always go back and adjust your writing as time goes on.
Get instant feedback by running drafts by your audience, influencers, and peers. Give them credit for helping and as a bonus they might even help you share the content.
4. Show, don’t tell
You can take your information to the next level by showing it in action. Instead of telling someone to “experiment with interesting fonts” it’s better to say “experiment with interesting fonts like Proxima Nova, Didot, Lato…” etc. Play around to make great copywriting.
Teachable’s Allison Haag recently used this phrase in her SlideShare “The 4 Steps for to Create Great Presentations.” As a result, her deck was featured on the homepage of SlideShare, and brought in almost 500 likes and over 6,000 views in the past week.
Allison has collected great feedback from people who’ve checked it out and influencers too (see point #3) to now insert even more examples.
5. Don’t write spam (especially in emails)
Given we all use and cherish our email inboxes, we thought this would be worth pointing out. According to research from MailChimp, keep the below words out of your subject line to make sure you don’t get sent to the spam filter:
Being “spammy” and creating too much urgency all the time might work for a little while, but it won’t build your brand, so find a healthy balance. You don’t want to jeopardize your already great copywriting.
Also, pay attention to the “from” line in your email. It should work with your subject line to remind your reader who you are and make you stand out.
Also, don’t promote the same information over and over to your audience by simply changing an email subject line. Your open rates will dive bomb. Here’s a data-driven example from MailChimp:
Point is, similar subject lines will reduce their effectiveness over time, so change it up.
6. Kill these words
There are some common words that people tend to glaze over or deter them from reading forward. Try to avoid the use of these words:
Sincerely — In this article by Inc, “sincerely” used in an email often comes off as phony or overly formal.
Awesome — Adjectives are an opportunity to show your style and voice. Although “awesome” is good in moderation, don’t overuse this common descriptor.
Very — Rather than using “very” to emphasize your words, strong alternatives such as “crucial,” “essential,” “insightful,” or “actionable” might serve your point better.
Innovative — Any resume writer will tell you that innovative is a big word that you’re going to have to prove, it’s also over used. Avoid it.
Bespoke — A buzz word that has been overly used. This word is usually used when companies are over-promising.
Advanced — To keep your content evergreen, avoid the word “advanced.” You have advanced tactics or strategies? Since content moves so quickly, “advanced” may be a buzz word that can be replaced with something better for your business.
Emails vs. Email – Using AdWord Keyword tool, I realized that 5x more people are searching for the word “email” over “emails.” When finding AdWords to help you, figure out what exact word with what present/past, singular/plural ending. AdWords is a valuable tool, especially for the key phrases and words you want to rank for.
7. Write inclusively, not exclusively
It’s one thing to create a lingo and gather a tribe of people behind you who believe in your mission. It’s another to unnecessarily alienate people who could be part of that audience.
This should come as obvious, but seriously consider the filter you are writing through when producing content. Don’t culturally appropriate lingo from a culture that isn’t yours. Don’t perpetuate gender stereotypes.
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8. Keep your copy clean
I love this advice from Pratik Dholakiya on takeaways content marketers can take learn from fiction writers who says: “If it sounds like writing, rewrite it.”
On the web, we break the rules of grammar. We add ellipses, bold important phrases, and write in paragraphs composed of a few blunt sentences. We do this so you can more easily digest our content.
This becomes a problem if you break too many rules and no one can understand you, or if you’re me, just generally annoyed by pointless terrible grammar.
To help copy edit your work:
Print your post and then edit, or move to a different room than you wrote the piece in. A visual change can help the words seem more distant and allow you to edit more thoroughly.
Read your copy out loud. It will help you hear what sounds off.
Keep a record of your edits. You’ll start to notice that you’re making the same mistakes over and over. Once you are aware of a pattern, it’s easier to recognize when you’re falling into it.
9. Cut out the fluff
Once you’ve put all your first thoughts down into a draft, it’s time to edit everything down.
Cut critically to make sure your content is focused on the takeaway. Anything else, even if it sounds “cool” will distract your audience.
Here’s an exercise for you: What’s a tagline that will make you stand out, be remembered (in a positive way), and talked about? If you were to summarize your personal mission, blog, course, etc. into a single tagline, how would you do it?
This doesn’t have to be perfect or something you obsess over for too long, just a quick exercise to get you in the right mindset.
This tagline should express your personality, which might be very different than anyone else’s. Both Marie Forleo who runs the popular B-school and Ramit Sethi who launched his own set of popular personal wealth building courses, have built raving fans and grown multi-million dollar businesses using a strong, consistent voice that are dramatically different.
While Ramit might say his products are “Thoroughly researched. Rigorously tested. Proven courses for a rich life,” Marie focuses on broader level “Make Money. Be Happy. Change the World.”
While the content and objectives are similar, both have tailored the details of their copy to persuade a particular type of person (see point #1).
Marie’s wall of love reveals a strong female slant of women who want to learn online marketing and are in the early stages of creating an online business. Ramit’s testimonials show an audience who values being more numbers driven.
10. Get inspired by other voices
We’ve mentioned a few in this power, but find and subscribe to your idols and indulge in reading them like crazy. Subconsciously, you’ll pick up tone, style, grammar and spelling as you learn their content. Win, win.
Below we’ve pulled and analyzed content from our favorite luminaries who showcase the writing tips we just covered. All so you can dive into great copywriting.
Here are 10 great online voices to subscribe and absorb:
MozBlog – Notice how clean each article is. Some of it is long and detailed, but it’s all there for a reason.
McSweenys – Writing that’s so funny, people actually read it just to be entertained.
TheSkimm – Signing up here gives you a daily email with all the curated news highlights of the day. They’ve built their company around this one email.
Threadling – Dan Kaplan has developed a storytelling free course you can learn from.
Want more? Nichole Elizabeth Demere put together a list of 40 SaaS marketing newsletters where you can get your fill. Another is this great list from Jeff Haden on 50 Awesome Resources to help you be a better writer and content marketer on Inc.